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My Top Business Apps I Can’t Live Without

Oct 27, 2020 | Content Creation, Podcast

My Top Business Apps I Can't Live Without

I am so excited to share with you today the top business apps that I can’t live without.


 like to update people with what I’m currently using in my business in hopes that you, too, can become more organized and efficient.

As my business has grown with Crystal Clear Creative Studios and now the Creative Boss Society, there are many moving parts. Some of the apps that I use have changed within the last year, and I wanted to share them with you. 


It’s the organizational core of my businesses – Crystal Clear Creative Studios and the Creative Boss Society.

Everything like product photography and shot lists to client information is kept here. Along with branding information, graphics, hex codes, content calendars, and more! Airtable is the most important app that I use that I cannot live without. There’s also an app for your phone, making it super convenient when you need to access it right away.


This is a newer app I’ve started using in my business. It has the database appeal of Airtable mixed with the nuances you love about GoodNotes. You can use it for notes, create sections, templates, spreadsheets, etc.

I love it because I can have a board in Notion and build out lesson plans and trainings for the Creative Boss Society. I can create modules and set reminders and timers, similar to Trello and Asana. There are also sharing capabilities that allow me to share content and copy with my web designer and have her go in, take the copy I’ve written, and plug it into the right places on my web page. As a visual person, I also love that you can see certain things in different views of the same type of content.


I love Slack for team communication. It gives me one central place to track back-and-forth conversations with every team member. It’s searchable, so I can search for attachments or photos that my team might have dropped and sent to me that I need to find and vice versa. It’s a clean way of staying out of your email daily.


I’ve been with this app since they were in their first year of business, and I have continued to use it because it’s so easy to customize. Dubsado is continually making improvements and changes to find ways to make a creative business owner’s life easier.

I can set up portals and workflows for my clients within the app. They have access to all of their invoices each month, and they can access them at the end of the year for tax write-offs. Dubsado also keeps track of client contracts, documents that I’ve uploaded if I’m working with a new client, email follow-ups if something needs completion by a specific time, and more.

I can automate nearly everything through the app, which allows me to focus on other areas of my business. 


This is one that I have on my phone that allows me to create social media graphics. I can save blank templates of backgrounds that I can use on my Instagram stories and then upload them later. If I’m doing something on the fly or posting something quickly, I can do it all through Unfold. This app is my favorite graphics creator I can use on my phone. 


Mojo is how I make all of the moving graphics used in my Instagram stories. I’ve used it long enough to know exactly what I want. But if you’re using it for the first time, it could be a little overwhelming because there are so many options. Once you get the hang of it, though, it really can make a powerful impact on your stories.

I’ll periodically go through and create different stories on Mojo because sometimes it’s just fun to add music or other elements. Whenever I’m getting ready to launch something or something important is going on – I use Mojo.

Voice Memos 

I use voice memos for everything, especially when it comes to blogs. I could be out somewhere, and something inspires me, so I’ll stop and do a voice memo, then go back, clean up the audio, and upload it or use it for later. I can also turn it into text with my transcribe, go onto my desktop later, grab that voice memo from my phone and turn it into an email or blog topic. 


Voxer has become a great tool for many people in the coaching industry and many business owners in general. It allows you to have back-and-forth conversations with people at your leisure. It’s great for people who are doing coaching programs or want to speak with clients instead of sending long emails or text messages. 


Those are some of the top tools that I’m currently using in my business. If you want to check it out or have some other questions on how I’m using some of these apps in my business, please let me know.

It’s never too late to jump on board and try new apps to see what works in your business. And whether you’re just starting or are already established, the Creative Boss Society will provide the direction, training, and tools you need to start selling confidently, all while being supported by your community and coach. You can also find me on Instagram, where I post tips and tricks to help you thrive as a business owner.

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About Crystal


Crystal is the Creative Director, Photo Stylist, and Commercial Photographer behind Crystal Clear Creative Studios. From increased sales, visibility, and trends to conversions and full production, Crystal and her team, experts on the subject matter, provide clients with confidence to take your photography and videography needs off your plate. We support you in your growth with the creation and implementation of transformative ideas.

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